Sharing Google Forms Outside of Organization: A Step-by-Step Guide
Introduction
Google Forms is a powerful tool for creating and sharing surveys, quizzes, and other types of forms online. However, it can be challenging to share these forms outside of an organization, especially if you’re not familiar with the platform’s settings and permissions. In this article, we’ll walk you through the process of sharing Google Forms outside of an organization, including how to set up permissions, share the form, and access the form from other devices.
Setting Up Permissions
Before you can share your Google Form, you need to set up permissions for the form. Here’s how:
- Go to the Google Form settings by clicking on the three vertical dots next to the form and selecting "Settings."
- Scroll down to the "Permissions" section.
- Click on "Add permission" and select the users or groups you want to share the form with.
- Choose the permissions you want to grant, such as "Editor" or "Viewer."
- Click "Save" to save the changes.
Sharing the Form
Once you’ve set up permissions, you can share the form with others. Here’s how:
- Go to the Google Form settings by clicking on the three vertical dots next to the form and selecting "Settings."
- Scroll down to the "Sharing" section.
- Click on "Share" and select the users or groups you want to share the form with.
- Choose the permissions you want to grant, such as "Editor" or "Viewer."
- Click "Save" to save the changes.
Sharing the Form via Email
If you want to share the form via email, you can do so by following these steps:
- Go to the Google Form settings by clicking on the three vertical dots next to the form and selecting "Settings."
- Scroll down to the "Sharing" section.
- Click on "Share" and select "Email."
- Enter the email addresses of the users or groups you want to share the form with.
- Choose the permissions you want to grant, such as "Editor" or "Viewer."
- Click "Save" to save the changes.
Sharing the Form via Social Media
If you want to share the form via social media, you can do so by following these steps:
- Go to the Google Form settings by clicking on the three vertical dots next to the form and selecting "Settings."
- Scroll down to the "Sharing" section.
- Click on "Share" and select "Social media."
- Choose the social media platforms you want to share the form with, such as Facebook, Twitter, or LinkedIn.
- Enter the social media handles of the users or groups you want to share the form with.
- Choose the permissions you want to grant, such as "Editor" or "Viewer."
- Click "Save" to save the changes.
Sharing the Form via File Sharing Services
If you want to share the form via file sharing services, you can do so by following these steps:
- Go to the Google Form settings by clicking on the three vertical dots next to the form and selecting "Settings."
- Scroll down to the "Sharing" section.
- Click on "Share" and select "File sharing."
- Choose the file sharing services you want to use, such as Google Drive, Dropbox, or OneDrive.
- Enter the file names and paths of the files you want to share.
- Choose the permissions you want to grant, such as "Editor" or "Viewer."
- Click "Save" to save the changes.
Accessing the Form from Other Devices
Once you’ve shared the form, you can access it from other devices by following these steps:
- Go to the Google Form settings by clicking on the three vertical dots next to the form and selecting "Settings."
- Scroll down to the "Sharing" section.
- Click on "Access" and select the devices you want to access the form with.
- Choose the permissions you want to grant, such as "Editor" or "Viewer."
- Click "Save" to save the changes.
Tips and Tricks
Here are some additional tips and tricks for sharing Google Forms outside of an organization:
- Use the "Editor" permission: The "Editor" permission allows users to edit the form, which can be useful for creating and editing forms.
- Use the "Viewer" permission: The "Viewer" permission allows users to view the form, which can be useful for sharing the form with others who don’t need to edit it.
- Use the "Comment" permission: The "Comment" permission allows users to leave comments on the form, which can be useful for creating and editing forms.
- Use the "Share" feature: The "Share" feature allows you to share the form with others via email, social media, or file sharing services.
Conclusion
Sharing Google Forms outside of an organization can be a bit more complicated than sharing it within an organization, but with the right steps and permissions, you can share your forms with others and access them from other devices. By following the steps outlined in this article, you can set up permissions, share the form, and access it from other devices. Remember to use the "Editor" permission, "Viewer" permission, and "Comment" permission to customize the permissions and make the form accessible to others.