How to Recall an Email in Outlook: A Step-by-Step Guide
Understanding Email Recalling in Outlook
Recalling an email in Outlook can be a tedious task, especially when dealing with large emails or emails from multiple senders. In this article, we will explore the process of recalling an email in Outlook, including the steps to follow and some tips to make the process easier.
Before You Start
Before you start recalling an email in Outlook, it’s essential to understand the different types of emails that can be recalled. There are two main types of emails that can be recalled:
- Draft emails: These are emails that are saved in the Drafts folder. Recalling a draft email means selecting it from the Drafts folder.
- Sent emails: These are emails that have already been sent. Recalling a sent email means selecting it from the Sent folder.
Step-by-Step Guide to Recalling an Email in Outlook
Here’s a step-by-step guide to recalling an email in Outlook:
Step 1: Locate the Email in Your Drafts Folder
- Locate the email in your Drafts folder: Open the Drafts folder by clicking on the Drafts button in the left-hand menu or by using the keyboard shortcut Ctrl + Shift + D (Windows) or Command + Shift + D (Mac).
- Find the email you want to recall: Search for the email you want to recall in the Drafts folder. You can use the search function to find the email.
Step 2: Select the Email
- Select the email: Once you have located the email you want to recall, select it by clicking on it. You can also drag and drop the email to its corresponding position in the Drafts folder.
Step 3: Send the Email Again
- Send the email again: Once you have selected the email, click on the Send button or press the Send key to send the email again. Note: If you want to recall an email again, you will need to re-send the email.
Step 4: Go Back to the Sent Folder
- Go back to the Sent folder: Once the email is sent again, you will need to go back to the Sent folder. You can do this by clicking on the Sent button in the left-hand menu or by using the keyboard shortcut Ctrl + Shift + S (Windows) or Command + Shift + S (Mac).
Step 5: Re-Recall the Email
- Re-recall the email: Once you are back in the Sent folder, you can re-recall the email by clicking on the Recall button or pressing the Ctrl + Shift + R (Windows) or Command + Shift + R (Mac).
Tips and Tricks
- Use the Previous Recalled button: If you want to recall an email again, you can use the Previous Recalled button in the top-right corner of the email. This button will take you back to the last time you recalled an email.
- Use the Same Send Date filter: If you want to recall emails that have the same send date, you can use the Same Send Date filter in the Search Results pane. To do this, select the Search button, click on the Filters button, and select Same Send Date.
- Use the Attachment filter: If you want to recall emails that have attachments, you can use the Attachment filter in the Search Results pane. To do this, select the Search button, click on the Filters button, and select Attachment.
Advanced Features
- Recall all emails: You can recall all emails in your Drafts folder by selecting all emails and then using the Recall button.
- Recall sent emails by sender: You can recall sent emails by sender by selecting the sender in the Search Results pane and then using the Recall button.
Conclusion
Recalling an email in Outlook can be a straightforward process once you understand the different types of emails that can be recalled and the steps to follow. By following the steps outlined in this article, you can easily recall an email in Outlook and start working on your tasks again.