How to Get Deleted Emails from Outlook: A Step-by-Step Guide
Introduction
When dealing with emails, it’s not uncommon to encounter those that are meant to be deleted, yet we can’t seem to find them. Deleting emails from Outlook can be a tedious task, but there are ways to track them down and recover them. In this article, we’ll provide a comprehensive guide on how to find deleted emails from Outlook.
Why Delete Emails from Outlook?
Deleting emails from Outlook might seem unnecessary, but there are several reasons why you might want to do so. Here are a few possible reasons:
- You might have accidentally moved or deleted an email that you wanted to keep.
- You might have a sensitive or confidential email that you’re not allowed to keep.
- You might have created a duplicate email or sent a duplicate email and accidentally deleted the original.
How to Find Deleted Emails from Outlook
Once you’ve determined that you want to delete an email from Outlook, follow these steps:
- Open Outlook and go to the Sent Items folder: In Outlook, go to the Home tab and click on the Sent Items folder.
- Check the delete box: In the Sent Items folder, click on the email that you want to delete. You can also use the search function: Type the email’s Subject or Body in the search bar at the top of the Sent Items folder and press Enter.
- Click the delete button: Once you’ve selected the email, click the Delete button.
Alternative Method: Finding Emails in the Deleted Items Folder
You can also use the Deja Built feature in Outlook to find emails that have been deleted. Here’s how to do it:
- Open Outlook and go to the Home tab: In Outlook, go to the Home tab.
- Click on the Deja Built button: Click on the Deja Built button at the top right corner of the screen.
- Check the emails that have been deleted: In the Deja Built folder, check the emails that have been deleted.
Why Use the Deja Built Folder?
The Deja Built folder is a separate folder in Outlook that stores emails that have been deleted or lost. Using this folder can help you recover deleted emails. When you create a new email, Outlook automatically saves it in the Deja Built folder. When you delete an email, Outlook automatically moves it to the Deja Built folder.
Alternative Method: Using the Search Function
Another way to find deleted emails from Outlook is by using the Search function. Here’s how to do it:
- Open Outlook and go to the Search tab: In Outlook, go to the Search tab.
- Enter the email’s Subject or Body: Type the email’s Subject or Body in the search bar at the top of the screen and press Enter.
- Select the emails that match: Click on the email that you want to find.
Tips and Tricks
- Make sure you’re signed in to Outlook: Signing in to Outlook ensures that you’re logged in and can use the Search function and Deja Built folder.
- Use the delete button sparingly: Deletion can result in data loss if not done carefully. Use the Deja Built folder and Search function to recover deleted emails.
- Keep your Sent Items folder up to date: Regularly emptying your Sent Items folder can help prevent emails from being moved to the Deja Built folder.
Conclusion
Finding deleted emails from Outlook can be a tedious task, but it’s not impossible. By using the Search function and Deja Built folder, you can recover deleted emails and prevent data loss. Remember to sign in to Outlook and use the delete button carefully to avoid losing important emails.