How to Do MLA Format in Microsoft Word
Introduction
The Modern Language Association (MLA) format is a widely used citation style in the humanities, including literature, language, and cultural studies. Microsoft Word is a popular word processing software that can help you create and edit MLA formatted documents. In this article, we will guide you through the process of creating an MLA formatted document in Microsoft Word.
Understanding MLA Format
Before we dive into the steps, let’s quickly review what MLA format entails. MLA format is a set of guidelines that dictate how to cite sources, format citations, and organize your paper. The main components of MLA format include:
- Works Cited Page: A list of sources cited in the paper, formatted according to MLA guidelines.
- In-Text Citations: Citations for quotes, paraphrases, and references to sources.
- Headings and Subheadings: Organizational elements that help structure the paper.
Step 1: Create a New Document
To start, create a new document in Microsoft Word by following these steps:
- Open Microsoft Word and click on "File" > "New" > "Blank Document" (or press Ctrl+N).
- Choose the size and layout you prefer for your document.
- Click "OK" to create the new document.
Step 2: Set the Font and Size
To ensure your document looks professional, set the font and size:
- Font: Choose a standard font, such as Times New Roman, Arial, or Calibri.
- Font Size: Set the font size to 12 points (or 10 points for body text).
Step 3: Create a Works Cited Page
A Works Cited page is a list of sources cited in the paper, formatted according to MLA guidelines. Here’s how to create one:
- Create a new page: Go to "Insert" > "Page Break" > "New Page".
- Create a new section: Go to "Insert" > "Section" > "New Section".
- Create a Works Cited page: Go to "Insert" > "References" > "Works Cited".
- Format the Works Cited page: Use the following guidelines:
- Author: Last name, first name (e.g., Smith, John).
- Title: Title of the source (e.g., "The Great Gatsby").
- Publication Date: Publication date (e.g., 1925).
- Publisher: Publisher name (e.g., "Charles Scribner’s Sons").
- Location: Location of the source (e.g., "New York, NY").
- Date: Date of publication (e.g., "1925").
Step 4: Create In-Text Citations
In-text citations are used to credit sources within the paper. Here’s how to create one:
- In-text citation: Use the following format:
- Author’s Last Name, First Name (Year). Title of Source.
- Example: Smith, John. The Great Gatsby. 1925.
- Example: If you’re citing a quote, use the following format:
- Author’s Last Name, First Name (Year). Title of Source. Page Number.
Step 5: Organize Your Paper
To organize your paper, use headings and subheadings:
- Headings: Use the following format:
- Heading Level: 1 (Introduction), 2 (Body Paragraphs), 3 (Conclusion).
- Heading Text: Use the following format:
- Heading Level: 1. Introduction
- Heading Text: Introduction
- Heading Level: 2. Body Paragraph 1
- Heading Text: Body Paragraph 1
- Heading Level: 3. Body Paragraph 2
- Heading Text: Body Paragraph 2
- Subheadings: Use the following format:
- Subheading Level: 1 (Introduction), 2 (Body Paragraphs), 3 (Conclusion).
- Subheading Text: Use the following format:
- Subheading Level: 1. Introduction
- Subheading Text: Introduction
- Subheading Level: 2. Body Paragraph 1
- Subheading Text: Body Paragraph 1
- Subheading Level: 3. Body Paragraph 2
- Subheading Text: Body Paragraph 2
Step 6: Format the Document
To format the document, use the following guidelines:
- Margins: Set the margins to 1 inch on all sides.
- Font Size: Set the font size to 12 points (or 10 points for body text).
- Line Spacing: Set the line spacing to 1.5 or double-spaced.
Step 7: Save and Print
To save and print your document, follow these steps:
- Save: Click "File" > "Save" to save the document.
- Print: Click "File" > "Print" to print the document.
Tips and Tricks
- Use a citation style guide: Use a citation style guide, such as MLA Handbook or Chicago Manual of Style, to ensure consistency throughout the paper.
- Use a thesaurus: Use a thesaurus to find alternative words for your citations and headings.
- Proofread: Proofread your document carefully to catch any errors or inconsistencies.
Conclusion
Creating an MLA formatted document in Microsoft Word requires attention to detail and a understanding of the guidelines. By following these steps and tips, you can create a professional-looking MLA formatted document that meets the requirements of your instructor. Remember to proofread carefully and use a citation style guide to ensure consistency throughout the paper.