How to Change Status on Outlook: A Step-by-Step Guide
Introduction
Outlook is a popular email client that allows users to manage their emails, contacts, and calendars. One of the essential features of Outlook is the ability to change the status of an email. This feature is useful for various purposes, such as marking an email as read, sending it to a specific person, or setting a deadline for a task. In this article, we will guide you through the process of changing the status on Outlook.
Why Change the Status on Outlook?
Before we dive into the steps, let’s understand why changing the status on Outlook is necessary. Here are some scenarios where changing the status is useful:
- Marking an email as read: You can change the status of an email to "read" to indicate that the recipient has read the email.
- Sending an email to a specific person: You can change the status of an email to "sent" to indicate that the email has been sent to the recipient.
- Setting a deadline for a task: You can change the status of an email to "due" to indicate that a task has a deadline.
Step-by-Step Guide to Changing the Status on Outlook
Here’s a step-by-step guide to changing the status on Outlook:
Step 1: Open Outlook
- Launch Outlook on your computer or mobile device.
- If you’re using Outlook on a computer, click on the "File" tab and select "Open" to open the email client.
- If you’re using Outlook on a mobile device, tap on the "App" icon to open the email client.
Step 2: Select the Email
- Find the email you want to change the status on in your inbox.
- Select the email by clicking on it or tapping on the "Select" button.
Step 3: Click on the Status
- Click on the "Status" button in the top right corner of the email window.
- This button is usually represented by a gear icon or a clock.
Step 4: Choose the New Status
- A dropdown menu will appear with various status options, such as "Read", "Sent", "Due", and "Other".
- Choose the new status you want to apply to the email.
Step 5: Confirm the Change
- Click on the "OK" button to confirm the change.
- The new status will be applied to the email.
Alternative Method: Changing the Status in the "To" Field
If you want to change the status of an email in the "To" field, you can follow these steps:
Step 1: Select the Email
- Find the email you want to change the status on in your inbox.
- Select the email by clicking on it or tapping on the "Select" button.
Step 2: Click on the "Status" Button
- Click on the "Status" button in the top right corner of the email window.
- This button is usually represented by a gear icon or a clock.
Step 3: Choose the New Status
- A dropdown menu will appear with various status options, such as "Read", "Sent", "Due", and "Other".
- Choose the new status you want to apply to the email.
Step 4: Confirm the Change
- Click on the "OK" button to confirm the change.
- The new status will be applied to the email.
Tips and Tricks
- You can also change the status of an email by right-clicking on the email and selecting "Change status".
- If you want to change the status of multiple emails at once, you can select all the emails by holding down the Ctrl key (Windows) or Command key (Mac) and selecting the emails.
- You can also use the "Quick Steps" feature in Outlook to change the status of multiple emails at once. To do this, follow these steps:
- Select the emails you want to change the status on.
- Click on the "Quick Steps" button in the top right corner of the email window.
- Select "Change status" from the dropdown menu.
- Choose the new status you want to apply to the emails.
Conclusion
Changing the status on Outlook is a simple process that can be done in a few steps. By following these steps, you can change the status of an email to "read", "sent", "due", or "other". This feature is useful for various purposes, such as marking an email as read, sending an email to a specific person, or setting a deadline for a task. With these tips and tricks, you can easily change the status of your emails in Outlook.