How to add the bcc line in Outlook?

Adding the BCC Line in Outlook: A Step-by-Step Guide

What is BCC?

Before we dive into how to add the BCC line in Outlook, let’s understand what BCC stands for. BCC stands for "Blind Carbon Copy," which means that the recipient of the email will not see the sender’s email address in the "To" field. The BCC line is used to send emails to a group of people without revealing the sender’s identity.

Why Use BCC?

Using BCC is a useful feature in email communication, especially when you need to send a large number of emails to multiple recipients. It helps to keep the sender’s identity anonymous, which can be beneficial in various situations, such as:

• Business communication: When you need to send confidential emails to multiple people who need to receive a large number of emails.
• Public speaking: When you need to send emails to a large group of people without revealing your identity.
• Email marketing: When you need to send a large number of emails to a specific list of subscribers.

Adding the BCC Line in Outlook

Here’s a step-by-step guide on how to add the BCC line in Outlook:

• To send an email with BCC:

  1. Open Outlook and create a new email.
  2. Type the recipient’s email address in the "To" field.
  3. Go to the "Home" tab and click on the "Insert" button in the "Controls" group.
  4. Click on "Blank Email" and then click on "OK."
  5. To add the BCC line, go to the "Special Section" tab and click on "More" in the "Views" group.
  6. Click on "BCC" and then click on "OK."

• To edit an existing email with BCC:

  1. Open Outlook and create a new email.
  2. Type the recipient’s email address in the "To" field.
  3. Go to the "Home" tab and click on the "Insert" button in the "Controls" group.
  4. Click on "Blank Email" and then click on "OK."
  5. To add the BCC line, go to the "Special Section" tab and click on "More" in the "Views" group.
  6. Click on "BCC" and then click on "OK."
  7. In the "BCC" field, you can add or remove recipients by clicking on the "+" or "-" button.

Using Outlook’s Auto-Complete Feature

Outlook has an auto-complete feature that can help you quickly add the BCC line in several ways:

• When typing the recipient’s email address:

  • As you type the recipient’s email address, Outlook will auto-complete it to suggest a list of nearby email addresses.

• When selecting the recipient:

  • When you select the recipient’s email address from the "To" field, Outlook will automatically insert the BCC line for you.

Importing Contacts with BCC

If you have a large list of contacts that you want to send emails to with BCC, you can import them into Outlook. Here’s how:

• To add contacts to your Outlook Contacts:

  1. Go to "File" > "Options" > "Account" > "Mail" > "Contacts."
  2. Select the "Import Contacts" button and follow the prompts.
  3. Import the contacts from a CSV file or a text file.

Using Outlook’s Outlook Anywhere

If you have Outlook Anywhere enabled, you can use it to send emails with BCC to multiple recipients. Here’s how:

• To send an email with BCC using Outlook Anywhere:

  1. Open Outlook Anywhere and create a new email.
  2. Type the recipient’s email address in the "To" field.
  3. Go to the "Setup" tab and click on "Send" > "Exchange" > "Outlook Anywhere."
  4. Select the "Add Email" button and enter the recipient’s email address.
  5. In the "To" field, select the "BCC" checkbox to add the BCC line.

Conclusion

Adding the BCC line in Outlook is a simple process that can help you keep your email communication anonymous. By following these steps, you can easily add the BCC line in Outlook to send emails to multiple recipients. Additionally, Outlook’s auto-complete feature and Outlook Anywhere can help make the process easier and more efficient.