Adding BCC to Outlook Calendar Invite: A Step-by-Step Guide
Introduction
Sending calendar invitations to multiple people can be a convenient way to schedule appointments and meetings. However, not all invitations can be sent directly to the recipient’s email address. BCC (Blind Carbon Copy) is a feature that allows you to send an email to multiple recipients without revealing the sender’s email address. In this article, we will guide you through the process of adding BCC to an Outlook calendar invite.
Why Add BCC to Outlook Calendar Invites?
Before we dive into the steps, let’s consider why you would want to add BCC to an Outlook calendar invite. Here are some scenarios where BCC is useful:
- Sending large groups of people a calendar invite
- Inviting multiple people to the same meeting
- Protecting your email address from being revealed in the BCC field
Adding BCC to Outlook Calendar Invites: A Step-by-Step Guide
Step 1: Open Outlook and Create a New Calendar Invite
To start, open Outlook and create a new calendar invite. You can do this by:
- Clicking on the "Calendar" button in the navigation menu
- Typing in the subject line of the invitation in the search bar
- Clicking on the "New Meeting" button
Step 2: Add the Recipients
Once the calendar invite is created, you can add the recipients by:
- Clicking on the "Add Recipients" button
- Typing in the recipient’s email address in the search bar
- Clicking on the "Add" button to add the recipient
Step 3: Add BCC to the Recipients
To add BCC to the recipients, follow these steps:
- Multiple Recipients: You can add BCC to multiple recipients at the same time by:
- Clicking on the "Add Recipients" button
- Typing in the recipient’s email address in the search bar
- Clicking on the "Add" button to add the recipient
- Selecting the "BCC" option from the dropdown menu
-
Single Recipient: To add BCC to a single recipient, follow these steps:
- Click on the "Add Recipients" button
- Typing in the recipient’s email address in the search bar
- Clicking on the "Add" button to add the recipient
Step 4: Set the BCC Field
To set the BCC field, follow these steps:
- BCC Field: The BCC field is usually located at the bottom of the recipient list. It looks like a small arrow pointing to the right.
- Setting the BCC Field: To set the BCC field, follow these steps:
- Click on the BCC field
- A dropdown menu will appear. Select "Add a new recipient" or "Use an existing recipient"
- Select the recipient to add BCC to
Example of Adding BCC to an Outlook Calendar Invite
Here’s an example of adding BCC to an Outlook calendar invite:
| Step | Action | Example |
|---|---|---|
| Create a new calendar invite | Open Outlook and create a new calendar invite | <https://support.outlook.com/hc/en-us articles/10204414019845633> |
| Add recipients | Click on the "Add Recipients" button | https://support.outlook.com/hc/en-us/articles/10204414020617884 |
| Add BCC to recipients | Add multiple or single recipients to BCC | https://support.outlook.com/hc/en-us/articles/10204414020645340 |
Tips and Tricks
- Use the "BCC" option whenever possible to keep the recipient’s email address private.
- Use the "Use an existing recipient" option to add a new recipient to the BCC field.
- Use the "Remove all" option to delete all recipients from the BCC field.
Conclusion
Adding BCC to Outlook calendar invites can be a convenient way to send large groups of people a calendar invite without revealing your email address. By following these steps and tips, you can easily add BCC to your calendar invites and keep your email address private.