Adding BCC to Email in Outlook: A Step-by-Step Guide
Introduction
Adding a BCC (Blind Carbon Copy) address to an email allows you to send an email to multiple recipients without their knowledge. This is useful for scenarios like sending test emails to multiple colleagues or clients, or for staying confidential. In this article, we will guide you through the process of adding a BCC to an email in Outlook.
Step-by-Step Guide to Adding BCC in Outlook
Step 1: Composing an Email
- Open Outlook and compose a new email.
- Click on the To field and select the recipient(s) you want to add BCC to.
- If you want to add a BCC to a single email, use the Completely Out of Office feature.
- If you want to add a BCC to multiple emails, select the multiple emails you want to add BCC to.
Step 2: Addressing the BCC Field
- Once you’ve selected the recipient(s) you want to add BCC to, you’ll see a BCC field below the To field.
- Click on the BCC field to open the BCC Settings window.
- In the BCC Settings window, you can adjust the BCC settings as needed.
| Setting | Description |
|---|---|
| Add BCC | Adds a BCC to the current email. |
| Remove BCC | Removes the current BCC from the current email. |
| Use FCM | Uses the fax machine to send the email. |
| Use EFC | Uses the email forwarding chain. |
| Respect recipient’s opt-out | Helps recipients opt-out of future emails by including an opt-out link in the email. |
Step 3: Adding the BCC Field to the Email Body
- Once you’ve added the BCC field, you can add the BCC field to the email body.
- You can do this by selecting the BCC field and typing the recipient’s email address.
| Step | Description |
|---|---|
| 1. Add BCC to the email body | Adds the BCC field to the email body. |
| 2. Compose a new paragraph | Composes a new paragraph in the email body. |
| 3. Type the recipient’s email address | Types the recipient’s email address in the BCC field. |
Step 4: Saving and Sending the Email
- Once you’ve added the BCC field and composed the email, you can save it.
- Click on the Save button to save the email.
- Click on the Send button to send the email.
Tips and Variations
- To add a BCC to an email template, select the template and click on the Modify button. Then, select the BCC field and type the recipient’s email address.
- To add a BCC to a specific folder, select the folder and click on the BCC field.
- To use a specific email account for BCC, select the email account and click on the BCC field.
Common Questions and Answers
| Question | Answer |
|---|---|
| Q: Why can’t I add a BCC to an email if I’m using the "Inbox" view? | A: You can add a BCC to an email in any view you want. |
| Q: How do I delete a BCC from an email? | A: You can delete a BCC from an email by selecting the BCC field and clicking on the Remove button. |
Conclusion
Adding a BCC to an email in Outlook is a useful feature that allows you to send emails to multiple recipients without their knowledge. By following the step-by-step guide in this article, you can easily add a BCC to an email. Remember to save and send the email as needed, and be mindful of the recipient’s opt-out preferences.
Additional Resources
- Outlook’s Help Center: For more information on adding BCC to an email, visit Outlook’s Help Center at <https://support.microsoft.com/en-us-outlook/ >.
- Microsoft’s Technical Support: For technical support on adding BCC to an email, visit Microsoft’s Technical Support website at <https://support.microsoft.com/ >.
By following these steps and tips, you can master the art of adding BCC to emails in Outlook.