Adding BCC in Outlook: A Step-by-Step Guide
Why Use BCC in Outlook?
Before we dive into the process of adding BCC in Outlook, let’s talk about why you might want to use it. BCC stands for Blind Carbon Copy, and it’s a way to send an email that’s not intended for the recipient’s eyes, but still gets sent. This can be useful in situations where you need to send a message to multiple people without sharing it with the original recipient.
Adding BCC in Outlook: A Step-by-Step Guide
To add BCC in Outlook, follow these steps:
Step 1: Create a New Email Account
Before you can add BCC, you need to create a new email account that doesn’t have a recipient’s email address. This will allow you to send the message to multiple people without sharing it with the original recipient.
| Step | Task |
|---|---|
| 1. Go to Outlook.com and create a new email account. | |
| 2. Enter your first and last name, and choose a password for your account. | |
| 3. Set up your account by following the prompts to create a profile. |
Step 2: Create a New Email Body
Now that you have created a new email account, it’s time to create a new email body that will be sent to multiple people. To do this, follow these steps:
| Step | Task |
|---|---|
| 1. Click on the "Compose" button to create a new email. | |
| 2. In the compose window, type in the recipient’s email address. | |
| 3. Click on the "Insert Image" button to upload an image. | |
| 4. Repeat steps 2-3 for each person you want to send the email to. |
Step 3: Add BCC to the Email Body
To add BCC to the email body, follow these steps:
| Step | Task |
|---|---|
| 1. Click on the "BCC" button at the bottom of the email body. | |
| 2. A dropdown menu will appear with options to add BCC. | |
| 3. Select "To a specific person" from the dropdown menu. | |
| 4. Enter the recipient’s email address. |
Step 4: Send the Email
To send the email, follow these steps:
| Step | Task |
|---|---|
| 1. Click on the "Send" button to send the email. | |
| 2. Your email will be sent to the recipients listed in the BCC section. | |
| 3. The email will not be seen by the original recipient. |
Tips and Variations
| Tip | Description |
|---|---|
| 1. You can add multiple BCC recipients in the same email by repeating steps 2-3. | |
| 2. To add a new recipient to the email, click on the "BCC" button and enter their email address. | |
| 3. You can also add BCC to an email by clicking on the "BCC" button at the top of the email body, and then selecting "To a specific person" from the dropdown menu. | |
| 4. If you want to send an email to multiple recipients without BCC, you can use the "Forward" function instead. | |
| 5. You can also use the "Copy and Paste" function to send a copy of the email to a recipient without BCC. |
Common Conflicts
| Conflict | Description |
|---|---|
| 1. Email composition | If you try to send a new email to a recipient who already has a copy of the original email, they will receive a new copy. |
| 2. Email storage | If you try to send an email to a recipient who is a part of a shared email folder, they may not receive the email. |
| 3. Email delivery | If you try to send an email to a recipient who has their email set to "Do not respond to emails from unknown senders", they may not receive the email. |
Conclusion
Adding BCC in Outlook is a useful feature that allows you to send emails to multiple people without sharing them with the original recipient. By following the steps outlined in this article, you can add BCC in Outlook with ease. Remember to use BCC in situations where you need to send a message to multiple people without sharing it with the original recipient.