How to add shared mailbox in Outlook mac?

Adding a Shared Mailbox in Outlook Mac: A Step-by-Step Guide

Introduction

Outlook Mac is a powerful email client that allows users to manage their emails, contacts, and calendars. One of the advanced features of Outlook is the ability to create shared mailboxes, which enable multiple users to share a single mailbox. In this article, we will guide you through the process of adding a shared mailbox in Outlook Mac.

Prerequisites

Before you start, make sure you have the following:

• Outlook Mac installed on your computer
• A Microsoft account (if you don’t have one, create a new one)
• A shared mailbox account (if you want to create a shared mailbox)

Step 1: Create a Shared Mailbox Account

To create a shared mailbox account, follow these steps:

• Log in to your Outlook Mac account
• Click on the File menu and select Account Settings
• Click on Mail Accounts and then click on Add Mail Account
• Select Other as the account type and enter your email address
• Click on Next and then select Mailbox as the account type
• Enter your shared mailbox name and click on Next
• Click on Create Account to create the shared mailbox account

Step 2: Create a Shared Mailbox

To create a shared mailbox, follow these steps:

• Log in to your Outlook Mac account
• Click on the File menu and select Account Settings
• Click on Mail Accounts and then click on Shared Mailbox
• Click on Add Shared Mailbox and select Create a new mailbox
• Enter the shared mailbox name and click on Create

Step 3: Configure the Shared Mailbox

To configure the shared mailbox, follow these steps:

• Log in to your Outlook Mac account
• Click on the File menu and select Account Settings
• Click on Mail Accounts and then click on Shared Mailbox
• Click on Edit and then select the shared mailbox you created earlier
• Click on Mailbox Settings and then select the Mailbox tab
• Set the Mailbox name to the shared mailbox name you created earlier
• Set the Mailbox type to Shared and click on Save Changes

Step 4: Add Users to the Shared Mailbox

To add users to the shared mailbox, follow these steps:

• Log in to your Outlook Mac account
• Click on the File menu and select Account Settings
• Click on Mail Accounts and then click on Shared Mailbox
• Click on Add Users and select Add User
• Enter the user’s email address and click on Add
• Repeat the process for each user you want to add to the shared mailbox

Step 5: Set Permissions for the Shared Mailbox

To set permissions for the shared mailbox, follow these steps:

• Log in to your Outlook Mac account
• Click on the File menu and select Account Settings
• Click on Mail Accounts and then click on Shared Mailbox
• Click on Permissions and then select the shared mailbox you created earlier
• Click on Edit and then select the user you want to add to the shared mailbox
• Click on Permissions and then select the Mailbox tab
• Set the Mailbox permissions to Read and Write for the user

Step 6: Test the Shared Mailbox

To test the shared mailbox, follow these steps:

• Log in to your Outlook Mac account
• Click on the File menu and select Account Settings
• Click on Mail Accounts and then click on Shared Mailbox
• Click on Test and then select the shared mailbox you created earlier
• Click on Test again to test the shared mailbox

Tips and Tricks

• To add a shared mailbox to a specific folder, follow these steps:

  • Log in to your Outlook Mac account
  • Click on the File menu and select Account Settings
  • Click on Mail Accounts and then click on Shared Mailbox
  • Click on Add Shared Mailbox and select Create a new mailbox
  • Enter the shared mailbox name and click on Create
  • Click on Mailbox Settings and then select the Folder tab
  • Set the Folder to the shared mailbox folder

• To remove a shared mailbox, follow these steps:

  • Log in to your Outlook Mac account
  • Click on the File menu and select Account Settings
  • Click on Mail Accounts and then click on Shared Mailbox
  • Click on Remove Shared Mailbox and then select the shared mailbox you want to remove

Conclusion

Adding a shared mailbox in Outlook Mac is a straightforward process that requires some basic steps. By following these steps, you can create a shared mailbox and share it with multiple users. Remember to set permissions for the shared mailbox and test it to ensure that it is working correctly. With these tips and tricks, you can easily manage shared mailboxes in Outlook Mac.