How to change toolbar in Outlook?

How to Change Toolbar in Outlook

Outlook’s toolbar is a customizable panel that allows you to access frequently used features such as contacts, calendar, and email. However, the default toolbar settings may not meet your preferences, and you may want to change it to better suit your needs. In this article, we will guide you through the process of changing the toolbar in Outlook.

Why Change the Toolbar?

There are several reasons why you may want to change the toolbar in Outlook. For example, you may:

• Want to add a new feature to your toolbar
• Prefer a different layout or design for your toolbar
• Need to remove a toolbar that you no longer use
• Want to change the font or size of the toolbar

Step-by-Step Instructions to Change the Toolbar

Here are the steps to change the toolbar in Outlook:

1. Open Outlook

• First, you need to open Outlook and ensure that the Microsoft Outlook icon is visible on your computer.
• Click on the Outlook icon to launch the application.

1. Access the Customize Tab

• Once Outlook is open, click on the File menu and select Options (or press Ctrl + Alt + O on Windows or Command + Option + O on Mac).

1. Customize Ribbon

• In the Options dialog box, click on the Customize Ribbon button.

1. Select the Toolbar

• In the Customize Ribbon dialog box, select the Toolbar button.

1. Choose a New Toolbar

• Select the Quick Access Toolbar option.

1. Choose the Type of Toolbar

• You can choose from three types of toolbars:

  • Quick Access Toolbar (QAT)
  • Theater
  • Kanban

Setting Up the Quick Access Toolbar (QAT)

• If you have added a new toolbar using the method described above, you can now set it up by clicking on the Quick Access Toolbar button on the ribbon.
• To do this, follow these steps:

  • Right-click on the Quick Access Toolbar button on the ribbon.
  • Select View > Customize.

1. Assign Commands

• You can assign commands to the toolbar by clicking on the View > Assign Commands button.
• Select the command you want to assign and click on the OK button.

Setting Up the Theater Toolbar

• To set up the Theater toolbar, follow these steps:

  • Right-click on the View menu.
  • Select Tools > Manage Toolbars.

1. Select the Theater Tab

• In the Manage Toolbars dialog box, select the Theater tab.

1. Configure the Theater Tab

• You can configure the Theater tab by setting the following options:

  • Display the tab at the top of the screen
  • Display the tab below the email thread
  • Display the tab below the mailbox

Setting Up the Kanban Toolbar

• To set up the Kanban toolbar, follow these steps:

  • Right-click on the View menu.
  • Select Tools > Manage Toolbars.

1. Select the Kanban Tab

• In the Manage Toolbars dialog box, select the Kanban tab.

1. Configure the Kanban Tab

• You can configure the Kanban tab by setting the following options:

  • Display the tab below the email thread
  • Display the tab below the mailbox
  • Display the tab below the subject line

Tips and Tricks

• To change the toolbar in Outlook, you can also use the following methods:

  • Right-click on the View menu and select Tools > Change Tab.
  • Right-click on the File menu and select Options (or press Ctrl + Alt + O on Windows or Command + Option + O on Mac).

Conclusion

Changing the toolbar in Outlook can be a simple and effective way to customize your application and improve your workflow. By following the steps outlined in this article, you can change the toolbar to suit your preferences and needs. Remember to save your changes by clicking on the File menu and selecting Save (or press Ctrl + S on Windows or Command + S on Mac).

Final Thoughts

• Customize the toolbar to suit your needs by adding new features, adjusting the layout, and configuring the options.
• Experiment with different types of toolbars to find the one that works best for you.
• Save your changes to avoid losing your customizations.

Appendix

Toolbar Type	Default Toolbar	Can be Changed	Why Change
Quick Access Toolbar (QAT)			Want to add new features or adjust layout
Theater			Want a different layout or design
Kanban			Want to remove a toolbar or change font/size