How to Change Font in Outlook Email
Outlook email is a powerful tool that allows users to format their emails to suit their needs. One of the most common tasks that users perform on Outlook is changing the font of the email body. This article will guide you through the process of changing the font in Outlook email, highlighting some important points and providing step-by-step instructions.
Understanding Font in Outlook Email
Before we dive into the process of changing font, it’s essential to understand how fonts work in Outlook email. The Font Size and Style are Automatically Adjusted: When you create a new email in Outlook, the font size and style are automatically adjusted based on the content of the email. However, this can sometimes result in a font that is too small or too large for the content.
Changing Font in Outlook Email
To change the font in Outlook email, you can follow these steps:
Step 1: Select the Email Attachment
- Open the email attachment you want to edit.
- Click on the "Format" Button: In the top-right corner of the email window, click on the Format button.
- Select Font Options: In the Format window, click on the Font tab.
Step 2: Choose a Font
- Select a Font: Browse through the available fonts in the Outlook library and select the one you want to use.
- Check the Font Style: Make sure the font style is bold, italic, or oblique to emphasize the content.
- Adjust the Font Size: Set the font size to your desired level.
| Step | Task |
|---|---|
| Select the email attachment | Click on the email attachment to edit it. |
| Click on the "Format" button | Click on the Format button in the top-right corner of the email window. |
| Select Font Options | In the Format window, click on the Font tab. |
| Select a Font | Browse through the available fonts in the Outlook library and select the one you want to use. |
| Check the Font Style | Make sure the font style is bold, italic, or oblique to emphasize the content. |
| Adjust the Font Size | Set the font size to your desired level. |
Tips and Variations
- Use a Standard Font: If you want to use a standard font, you can use the Arial, Calibri, or Times New Roman fonts.
- Use a Specific Font Size: You can use a specific font size by setting the Font Size property.
- Use a Color-Contrasting Font: If you want to use a color-contrasting font, you can select the Microsoft Sans Serif font, which is known for its readability.
Table: Out of Office Font Options
| Font Option | Description |
|---|---|
| American Turquoise | A vibrant, blue-green font that is designed to be highly readable. |
| Arial Black | A bold, sans-serif font that is ideal for headings and titles. |
| Comic Sans MS | A playful, sans-serif font that is often used for humorous emails. |
Step 3: Apply the Font Changes
- Save the Changes: Click on OK to apply the font changes.
- Preview the Email: Click on Preview to see the changes you made to the font.
Troubleshooting Tips
- Use the Outlook Font Viewer: If you’re not seeing the font changes in the email, try using the Outlook Font Viewer to adjust the font size and style.
- Use the Font Codes: If you’re using Outlook 2013 or later, you can use the Font Codes to adjust the font size and style.
Conclusion
Changing the font in Outlook email is a straightforward process that can help you communicate more effectively with your colleagues and clients. By following these steps and tips, you can create professional and engaging emails that will leave a lasting impression.