How to Change Email Preview in Outlook
Are you tired of seeing generic email previews in Outlook? Do you want to personalize your email messages and add a touch of style to your inbox? Changing email preview in Outlook is a relatively simple process that can be done using the built-in features of the email client. In this article, we will guide you through the steps to change email preview in Outlook.
Step 1: Enable HTML Support
Before you can change email previews, you need to enable HTML support in Outlook. Here’s how:
- Click on File > Options > Customize Outlook.
- In the Customize Outlook window, click on the Make changes button.
- Scroll down to the Preferences section and click on HTML.
- Make sure Enable HTML support is selected.
- Click OK to close the window.
Step 2: Update Your Profiles
To change email previews, you need to update your Outlook profiles. Here’s how:
- Go to File > Options > Check for updates.
- If an update is available, follow the prompts to download and install the latest version.
- Once the update is complete, restart Outlook.
Step 3: Modify Email Templates
Email templates play a crucial role in defining email previews. Here’s how to modify your email templates:
- Open the Template Editor by clicking on File > Options > Template Editor.
- In the Template Editor, you will see a list of your existing email templates.
- To modify an email template, click on the template name and then click on the Edit button.
- Make the necessary changes to the template, including setting the Preview section.
- Click Save to save the changes.
Step 4: Set the Preview Format
The Preview Format determines how your email is displayed in Outlook. Here’s how to set it:
- Open the Template Editor and select an email template.
- In the Preview Format section, select Text.
- This will change the default email preview to text.
Step 5: Customize the Preview
To further customize your email previews, you can add or remove sections. Here’s how:
- Open the Template Editor and select an email template.
- In the Preview Format section, click on the Section button to add or remove sections.
- You can also add or remove Format sections to change the appearance of your email preview.
- Click Save to save the changes.
Using External Templates**
If you want to add more complexity to your email previews, you can use external templates. Here’s how:
- Create a new External Template by clicking on File > Options > Create > External Template.
- Save the external template file with a
.odtextension. - In the Template Editor, open the external template file and select it.
- In the Preview Format section, select Other.
- In the Format section, select the HTML option.
- The external template file will be added to your Outlook profiles, and you can modify its email previews.
Tips and Tricks
- You can also add custom images to your email previews by clicking on the Image button in the Preview Format section.
- If you have a large number of email templates, you can use the Templates folder to manage them.
- You can also use Responsible for and Responsibility sections to specify who should receive an email and who should not.
Troubleshooting
- If you’re experiencing issues with your email previews, try restarting Outlook or updating your profiles.
- If you’re still having trouble, try using the Built-in Templates by clicking on File > Options > Built-in Templates.
- You can also check the Built-in Templates section in the Template Editor for any additional troubleshooting tips.
By following these steps, you can change email previews in Outlook and customize your email messages to suit your needs. Whether you’re using the built-in features or external templates, there are many ways to add a personal touch to your email inbox.