Adding BCC to Outlook Email: A Step-by-Step Guide
When sending an email, you may need to send it to multiple recipients at once. Unfortunately, the old way of adding recipients to an email body is not supported in Outlook. In this article, we’ll show you how to add a BCC (Blind Carbon Copy) recipient to an Outlook email using the latest method.
Why BCC is Important
BCC is useful when you need to send an email to multiple recipients, but one of them is a test recipient. You can use BCC to keep the original email intact and send it to a separate list. This way, you can also monitor the BCC recipients without affecting the original recipient.
Adding BCC in Outlook
To add a BCC recipient in Outlook, follow these steps:
Step 1: Open Outlook and Create a New Email
- Open Outlook and click on New Email in the bottom left corner of the screen.
- Enter the recipient’s email address in the "To" field.
Step 2: Enter the BCC Recipient
- Click on the New Attachment button and select Create a new email.
- Enter the recipient’s email address in the "To" field.
- Alternatively, you can create a new email by clicking on Create a new email and selecting BCC from the dropdown menu.
Step 3: Use the BCC Field
- The BCC field will be automatically populated with the BCC:** prefix.
- To disable the BCC field, click on the Remove button.
How to Manage BCC Recipients
Here are some tips to manage your BCC recipients:
- Clear BCCs: You can clear the BCCs by clicking on the Clear button next to the BCC field.
- Disable BCC: You can disable the BCC field by clicking on the Remove button next to the BCC field.
- Send a reply: To send a reply to a BCC recipient, follow the same steps as sending a regular email.
BCC Field vs. CC Field
Here’s a comparison between the BCC field and the CC field:
| Field | BCC | CC | Purpose |
|---|---|---|---|
| To | BCC:**** | To | Keeps the email private, sends it to a separate list |
| To | CC: | To | Adds the recipient to the original email |
Common Mistakes to Avoid
Here are some common mistakes to avoid when adding a BCC recipient:
- Adding the BCC recipient to the To field: This will prevent the original recipient from viewing the BCC recipients.
- Using the BCC field for attaching files: It’s best to use the BCC field to keep the email private, not to attach files.
- Not using a clear and descriptive BCC field: Use a clear and descriptive BCC field to avoid confusion.
Best Practices for BCC Management
Here are some best practices for managing BCC recipients:
- Keep BCC recipients separate: Keep BCC recipients separate from the original recipient to avoid confusion.
- Use a clear and descriptive BCC field: Use a clear and descriptive BCC field to avoid confusion.
- Use the BCC field only for attachments: Use the BCC field only for attachments to keep the email private.
Conclusion
Adding a BCC recipient to an Outlook email is now possible using the latest method. By following the steps in this article, you can easily add a BCC recipient and manage them as needed. Remember to use a clear and descriptive BCC field, and keep BCC recipients separate from the original recipient.