How to Recall an Email in the New Outlook?
The new Outlook, released in 2019, brings a slew of exciting features that make managing your email inbox a breeze. One of the most significant additions is the ability to recall emails, making it easier to retrieve emails that you need to refer back to. In this article, we’ll walk you through the steps on how to recall an email in the new Outlook.
Why Do I Need to Recall an Email?
Before we dive into the how-to, let’s quickly discuss why you might need to recall an email. There are several scenarios where recalling an email is essential, such as:
- Retrieving a meeting invite or appointment confirmation
- Revisiting a previous email conversation
- Referencing a key email in a document or report
- Checking for email attachments or responses
Accessing the Recall Feature in Outlook
To recall an email in the new Outlook, you can follow these steps:
- Open the Message Box: Click on the "Message Box" icon in the left sidebar or press Alt + F1 on your keyboard. This will open the message box.
- Search for the Email: Type the name of the email in the "Search" bar at the top of the message box. You can also use the Search function to find a specific email.
- Click on the Email: Once you’ve found the email, click on the email to select it.
- Choose the Recall Option: From the context menu (usually Edit > Send Update or Edit > Delete/ Move/undelete), click on More options and select Recall.
- Recall Options: You’ll be presented with a few options to choose from:
- Recall Email: This is the most straightforward option, which will bring up the email in your calendar and allow you to respond or reply.
- Send as Draft: If you need to make changes to the email before sending it, this option will allow you to recall the email and send it as a draft.
- Respond to: If you just need to respond to the email, this option will bring up the email and allow you to respond.
- Prioritize/Waiting: If the email is Waiting or Pending, this option will allow you to recall the email and prioritize it in your Outlook.
Additional Tips and Variations
Here are some additional tips and variations to keep in mind:
- Email Identity: If you’re recalling an email from a specific sender, you can use the Email Identity feature to sort the emails based on the sender.
- Reponse or Reply: If you need to recall an email and you’ve already responded to it, you can recall the email and reply to it again.
- Archive or Delete: If you’re recalling an email and you don’t need to keep it, you can archive or delete it.
Troubleshooting Common Issues
If you’re experiencing issues while recalling an email, here are some troubleshooting tips:
- Recall Limitations: Some emails may be marked as delete later or undelete. Check the email properties to see if there’s an option to recall it.
- Out of Sync Data: If you’re having trouble recalling an email due to data sync issues, check your Outlook settings to ensure that the email is synced correctly.
- Find Emails: If you’re having trouble finding an email, try searching for it in the Find Emails bar.
Conclusion
Recalling an email in the new Outlook is a convenient feature that can save you time and reduce the need to redo emails. By following the steps outlined in this article, you should be able to easily recall an email and retrieve the information you need. Remember to check the email properties and perform some basic troubleshooting to ensure that you’re able to recall the email as intended.