How to Forward All Emails in Outlook
Introduction
Outlook is a popular email client that allows you to manage your email accounts from within the application. One of the useful features of Outlook is the ability to forward emails to another email address or a specific contact. In this article, we will show you how to forward all emails in Outlook.
Step 1: Accessing the Outlook Settings
To forward all emails in Outlook, you need to access the Outlook settings. Here’s how:
- Click on the File tab in the top left corner of the screen.
- Click on Options.
- In the Mail section, click on Forwarding and POP/IMAP Settings.
- Click on the Forwarding tab.
- In the Forwarding addresses section, click on the Add an address button.
- In the To field, enter the email address you want to forward emails to.
Step 2: Selecting the Destination Address
When you enter the email address you want to forward emails to, make sure to select the correct recipient. You can choose from the following options:
- Email address
- Contacts (Personal or Global)
- New email account
Step 3: Choosing the Format of the Forwarded Emails
You can choose to forward emails in the following formats:
- Plain text (text-only emails)
- HTML (formatted emails with HTML tags)
- Rich text (formatted emails with images and formatting)
Step 4: Customizing the Forwarding Rules
To forward emails to a specific contact or group, you can create a custom forwarding rule. Here’s how:
- Select the Forwarding addresses tab.
- Click on the New forwarding rule button.
- Choose the Create a rule option.
- In the Rules field, select the New rule option.
- Choose the In rule:
- Type: Subject
- Source: Your email address
- Target: Mailbox (choose the email address or contact you want to forward emails to)
- In the Match the message section, select the Move message to a different mailbox option.
- Choose the Target mailbox (destination address) you want to forward emails to.
- Click OK to create the rule.
Step 5: Testing the Forwarding Rule
Before saving the rule, test it by sending an email to the email address you want to forward emails to. You can also test the rule by sending an email to the destination address.
Tips and Tricks
- Use the "To" address: Instead of using the To field, you can use the To: Somewhere Else field to create a forwarding rule. This is a more convenient option.
- Forward to multiple recipients: You can forward emails to multiple recipients by separating them with commas or semicolons.
- Customize the email subject: You can change the email subject in the Subject field by selecting the Edit subject option.
Conclusion
Forwarding all emails in Outlook is a useful feature that allows you to manage your email accounts and forward emails to another email address or a specific contact. By following the steps outlined in this article, you can easily create a forwarding rule and forward all emails to your desired recipient.